Examples

This is what a scribbled note actually becomes.

Not polished sample notes written to make a product look good. These are the kind of half sentences educators really thumb into a phone while kneeling on a mat, and the drafts that come back from them.

Example 1Harry, 3-4 years · Outdoor area · Te Whāriki

What the educator wrote

harry played on the swing for ages. wouldnt get off. pushed himself

12 words. No punctuation to speak of. This is a realistic starting point, not a tidy one.

The draft that comes back

Working out how to keep himself going

Learning Story Harry spent a long stretch of outside time on the swing today. The note records that he stayed with it and did not want to get off, and that he was pushing himself rather than asking an adult to push him. That last detail is the interesting one. Getting a swing going from a standing start, and then keeping it going, takes a specific bit of timing that cannot really be explained to a three year old. It has to be felt. Leaning back at the right moment, tucking the legs at the right moment, and repeating it. Harry stayed with that long enough to work it out. What learning we noticed The clearest thing here is persistence with a physical problem. Harry did not lose interest when the swing slowed, and he did not look around for an adult to fix it. He kept adjusting until the movement held. There is also a growing physical confidence. Sustaining a swing means trusting your own body to hold on while it is moving, which is not a small thing at this age. This story stays with Harry alone. If other tamariki were waiting or taking turns nearby, that social side would be worth recording next time. Curriculum links This links with Mana atua | Wellbeing, particularly children developing physical confidence and knowing what their body can do. It also links with Mana aotūroa | Exploration. Working out the timing of a swing is genuine problem solving, tested through repetition rather than instruction. Where to next / Responding We will keep the swings available at the same point in the day and notice whether Harry returns to them straight away. We can also offer a different kind of movement challenge nearby, such as a low balance beam, and watch whether the same persistence shows up when the problem changes. Family/whānau link Whānau may recognise this at home. Children who stay with one physical challenge often have a particular thing they return to again and again.

Dispositions noticed

  • perseverance
  • physical confidence
  • independence

Where to next

  • Leave the swings available at the same time tomorrow and notice whether Harry goes straight back to them.
  • Offer a second kind of movement challenge nearby, such as a balance beam or a rope, and see whether the persistence carries across.

Question for whānau

Is there something at home Harry keeps going back to until he has worked it out?

Example 2Aria, 2-3 years · Sandpit · Te Whāriki

What the educator wrote

aria in sandpit. filled bucket, tipped it out. did it like 20 times. said 'again'

15 words. No punctuation to speak of. This is a realistic starting point, not a tidy one.

The draft that comes back

Again, and again, and again

Learning Story Aria filled a bucket in the sandpit and tipped it out, around twenty times over. Each time it emptied she said, "again". To an adult, twenty repetitions of the same action can look like a child who has run out of ideas. It is usually the opposite. For a two year old, repeating something that many times is how you confirm that the world behaves the way you think it does. The sand comes out. It comes out again. It comes out the same way the twentieth time as the first. What learning we noticed Aria was building and testing a working theory: what goes in comes out, and it does so predictably. That is early cause and effect, and she was gathering her own evidence for it. Her concentration is worth noting too. Staying with one self chosen task for that long, without an adult structuring it, is a real skill at this age. The word "again" also matters. It is short, but it is Aria communicating a clear intention: not finished, keep going. She used language to keep control of her own activity. Curriculum links This links with Mana aotūroa | Exploration, particularly children developing working theories for making sense of the natural, social, physical and material worlds. It also links with Mana reo | Communication, as Aria used a word purposefully to direct what happened next. Where to next / Responding We can add a container with a different shape, so the result changes slightly, and notice whether Aria spots the difference. Offering wet sand beside dry sand would give her a second variable to test. Family/whānau link Whānau may notice the same pattern at home, where a child asks for the same small thing over and over. It is usually a sign of thinking, not of being stuck.

Dispositions noticed

  • curiosity
  • working theories
  • concentration

Where to next

  • Add a container of a different shape so the outcome changes slightly and see whether Aria notices.
  • Try wet sand alongside dry and watch whether she comments on the difference.

Question for whānau

What does Aria ask to do over and over at home?

Example 3Mia, 4-5 years · Art table · EYLF

What the educator wrote

mia painted. mixed blue and yellow, got green, was surprised. told everyone

12 words. No punctuation to speak of. This is a realistic starting point, not a tidy one.

The draft that comes back

The moment green appeared

Learning Story Mia was painting at the art table when she mixed blue and yellow together and produced green. The note records that she was surprised, and that she told everyone. What happened Mia had not set out to make green. She was combining colours to see what they did, and the result was something she had not expected. Her surprise tells us this was genuinely new to her rather than something she had been shown. The second half of the moment matters as much as the first. Having discovered something, Mia did not keep it to herself. She turned around and told the other children and the educators about it. A discovery became a shared piece of knowledge because she chose to pass it on. What learning we noticed Mia was experimenting in a real sense. She combined two things, observed the outcome, and recognised that the outcome was unexpected. Noticing that something is surprising requires having had an expectation in the first place, which is more sophisticated than it looks. We also saw confidence in sharing. Announcing a discovery to a room takes a certain security in being listened to. Curriculum links This links with EYLF Outcome 4, particularly children using processes such as experimenting, hypothesising, researching and investigating. It also links with EYLF Outcome 5, as Mia used language to share a discovery and make it available to others. Where to next / Responding Tomorrow we will put out only red, blue and yellow, so that any other colour has to be made rather than taken. We can also ask Mia to predict what red and yellow will make before she mixes them, which turns an accidental discovery into a deliberate test. Family link Families may notice Mia combining things at home, in cooking or in play, to find out what happens.

Dispositions noticed

  • curiosity
  • confidence
  • communication

Where to next

  • Put out only the three primary colours tomorrow so mixing is the only way to get anything else.
  • Ask Mia to predict what red and yellow will make before she tries it.

Question for family

Has Mia been mixing or combining things at home to see what happens?

Example 4Tane, 3-4 years · Block corner · Te Whāriki

What the educator wrote

tane wouldnt share the blocks at first. then he did. gave some to leo

14 words. No punctuation to speak of. This is a realistic starting point, not a tidy one.

The draft that comes back

Deciding to share, in his own time

Learning Story Tane was playing in the block corner and at first did not want to share the blocks. Later in the same session he gave some to Leo. What learning we noticed Tane's position shifted within one play session. He went from holding on to the materials to handing some over, and he was the one who did it. Sharing at this age is genuinely hard. A three year old is still working out that another person can want the same object for reasons of their own. Moving from "mine" to "some for you" involves holding your own want and someone else's at the same time, and choosing. The fact that this happened during play, rather than at an adult's instruction, is what makes it worth recording. Curriculum links This links with Mana tangata | Contribution, particularly children learning to take another point of view and to negotiate. It also links with Mana atua | Wellbeing, as managing a strong want and choosing differently is early self regulation. Where to next / Responding We will notice whether this happens again without prompting, and in what circumstances. It would also help to name it simply when it happens, so Tane hears his own behaviour described back to him. Something like noticing that he gave Leo some blocks, without turning it into praise. Educator check Confirm whether an adult prompted the sharing. If so, the story should say so, because a supported moment and a self chosen one are different pieces of evidence. Family/whānau link Whānau may have noticed Tane working sharing out at home, especially with siblings or cousins.

Dispositions noticed

  • empathy
  • self-regulation
  • social negotiation

Where to next

  • Notice whether the sharing happens again unprompted, or whether it needed the same circumstances.
  • Name what happened simply next time it occurs, so Tane hears the behaviour described.

Question for whānau

How does Tane work out sharing at home, particularly with people he knows well?

Example 5Sophie, 4-5 years · Book corner · EYLF

What the educator wrote

sophie sat by herself reading. quiet all morning. didnt join group

11 words. No punctuation to speak of. This is a realistic starting point, not a tidy one.

The draft that comes back

Choosing her own company

Learning Story Sophie spent the morning in the book corner by herself. The note records that she was quiet throughout and did not join the group activity. We want to be careful about how this is read. A child who chooses to be alone is not automatically a child who needs to be brought in. Sophie made a choice about how to spend her morning, stayed with it, and sustained her attention on books for an extended period. What learning we noticed The clearest evidence here is sustained self directed engagement. Sophie chose an activity, and stayed with it without adult structuring, for a long time. That is concentration, and it is a genuine strength. There is also her relationship with books. Spending a whole morning with them suggests they hold something for her, whether that is the pictures, the story, or the quiet itself. We would want to know more before drawing conclusions about the social side. Choosing solitude on one morning is different from consistently avoiding others, and the note only covers one morning. Curriculum links This links with EYLF Outcome 1, particularly children developing autonomy and making choices about their own learning. It also links with EYLF Outcome 5, as Sophie was engaging with texts over a sustained period. Where to next / Responding We will leave the choice genuinely open rather than steering Sophie toward group time, and notice what she picks tomorrow. When we talk with her, we will ask about the book rather than about why she was on her own, because the book is the part she chose. Educator check Worth confirming over the coming week whether this is a preference or a pattern, and whether Sophie seeks company at other points in the day. Family link Families may recognise this at home, and may know which books or quiet activities Sophie returns to.

Dispositions noticed

  • concentration
  • self-direction
  • early literacy

Where to next

  • Leave the choice open rather than steering Sophie toward group time, and notice what she selects tomorrow.
  • Ask about the book itself rather than about why she was alone.

Question for family

Does Sophie have books or quiet activities she returns to at home?

Example 6Noah, 2-3 years · Morning arrival · Te Whāriki

What the educator wrote

noah cried at drop off again. took a while. wanted his blanket. was ok by kai time

17 words. No punctuation to speak of. This is a realistic starting point, not a tidy one.

The draft that comes back

Finding his way into the day

Learning Story Noah cried at drop off again this morning. The note records that it took a while, that he wanted his blanket, and that he was settled by kai time. The word "again" tells us this is a pattern rather than a one off, and the last part tells us the important thing: he got there. What learning we noticed Noah is learning one of the harder things a two year old has to learn, which is that a parent leaving is not a parent gone. That takes repetition and it takes time, and it is not helped by being hurried. He also knew what he needed. Asking for his blanket is Noah identifying his own comfort strategy and requesting it, which is more active than simply being distressed. That is the beginning of self regulation: recognising the feeling and reaching for something that helps. By kai time he had made it into his day. The distance between the door and the table was covered by Noah, with support, and that is worth recording as progress rather than as a difficulty. Curriculum links This links with Mana atua | Wellbeing, particularly children being kept safe emotionally and learning to manage themselves with the support of trusted adults. It also links with Mana whenua | Belonging. A settled arrival is how belonging is built, one morning at a time. Where to next / Responding We will keep the blanket accessible at arrival rather than putting it away, so Noah does not have to ask for it while he is already upset. We will also keep the arrival routine identical for the next fortnight, because predictability does a lot of the work here. Family/whānau link It would help to know whether there is a goodbye routine at home that seems to work, so we can match it. Consistency between home and here usually shortens this stage.

Dispositions noticed

  • emotional regulation
  • trust
  • resilience

Where to next

  • Keep the blanket accessible at arrival rather than putting it away, and notice whether the settling time shortens.
  • Keep the arrival routine identical for a fortnight so the predictability itself does some of the work.

Question for whānau

Is there a goodbye routine at home that seems to help, that we could match here?

What to notice in these

Read the gaps as carefully as the writing.

Look at the Tane example. His notes say he would not share, and then he did, and say nothing about what happened in between. The draft does not fill that in, and it does not pad the story with a disclaimer either. It writes only what was actually seen, then puts the open question to the educator in the check underneath, where a family never has to read it.

That is the part most people do not expect. It would be easy to write a lovely paragraph about Tane generously deciding to include his friend, and it would read beautifully, and it might be completely false. Documentation that invents the bits it does not know is worse than useless, because someone will make a judgement about a child based on it.

Look at Sophie too. A child who sat alone all morning could easily be written up as a concern. The draft refuses to do that. It treats her choice as a choice, records the genuine strength in it, and notes that one morning is not a pattern.

And in the Harry example, the only real detail in the note is that he pushed himself rather than being pushed. The whole story hangs off that one fact, because that one fact is what makes it about him rather than about a swing.

You still read every draft, and you still change whatever is not right. The point is that you are editing something rather than facing a blank page at eight in the evening.

Try it with a note of your own.

Paste something you actually wrote this week, however rough. Three stories free, no credit card.